Why facility service companies use SalesHookAI
Property managers rarely ask for a single service. They want to know what looking after a building costs per month — stairwell, outdoor areas, winter service, plus whatever is billed by the hour. Describe the property in one sentence and Zera builds the whole quote.
One quote per property
Caretaking fee, cleaning, grounds care and winter service as separate line items — clear for the property manager, cleanly split for you.
Intervals and seasons
Weekly inspections, grounds care from April to October, winter service from November to March — each line with its own rhythm.
Flat fee or time and material
Monthly flat fees and small repairs at your hourly rate in the same quote, using the prices from your own price list.
Jobs in the Planbook
Turn an accepted quote into recurring jobs for your crew — who is at which property, and when?
Proof of every visit
Your team clocks in with the field app and the hours land on the project, so you can show the property manager every visit.
Invoice and e-invoice
One click turns the quote into an invoice — as a ZUGFeRD / Factur-X e-invoice if your client needs one.
A real-world example
Input: “Property manager, apartment building with 12 units — weekly inspection, stairwell cleaning twice a week, grounds care 400 m² April to October, winter service November to March, small repairs as needed.” Zera turns it into:
How it works
Describe the property
Type or dictate what the client needs — size, services, frequency.
Zera drafts the quote
Line items, quantities, intervals and prices from your price list. Everything stays editable before you send it.
Send it and get it accepted
Send a PDF with your logo, or a link where your client accepts the quote online.
For every service around a building
From a single apartment block to commercial properties with several trades.
Related: Quotes for cleaning companies, Quotes for landscapers, Quotes for electricians.
Pricing — simple and fair
Start for free and upgrade only when it pays off for your business.
Free
- 10 quotes & invoices / month
- AI quote creation
- Time tracking
- No subscription needed
Starter
- 30 quotes & invoices / month
- PDF export & customer links
- Customer database & time tracking
- Zera chat (200 messages / month)
Pro
- Unlimited quotes & invoices
- Quote templates
- Planbook & crew scheduling
- Unlimited Zera chat + voice call
Cancel any time, effective at the end of the billing period. For teams: Business (€149 / month, 5 users).
Frequently asked questions
How do I price a monthly caretaking fee?
Describe the property and the services with their frequency. Zera calculates with your prices and hourly rate and suggests a monthly fee. You check every line and adjust it before sending.
Can I offer winter service for the season only?
Yes. Winter service, grounds care or leaf clearing get their own line items with period and interval, so your client sees at a glance what happens when.
Are my quotes in English?
Yes. Every quote and invoice can be written in English or German — set a default for your business and change it per document. Legal footers and VAT notes (for example reverse charge or small-business exemption) follow your country.
Which countries is SalesHookAI made for?
VAT rates and holidays are preset for Germany, Austria, Switzerland, the Netherlands, Belgium, Luxembourg, France, Italy and Poland. Businesses in other countries can enter their own rates.
Where is my data stored?
On servers in the EU, with encrypted transfer. We don’t sell your data. Details are in our privacy policy.